FAI BOD MINUTES: JUNE 2014
MINUTES OF THE REGULAR MEETING OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:30 p.m. with the start of operational business at 1:53pm on June 14th, 2014, at the house of BOD Member Sunshine at 6380 Dodgen Road, Mableton, GA 30126 and via Electronic connection for non-attending BOD members by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present in person: Sunshine
The following Directors were present electronically: David, Dusty, Jessica
The following acted as secretary for the meeting: David
The reading of the minutes of the last meeting was waived under motion by Dusty, seconded by Sunshine, and passed by consensus. The chair remands the minutes to be published to the community at the earliest possible opportunity.
In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:
Approved Technical Operations Committee
Vote -- approved by consensus
Tunna to have authority to spend up to $6000 (Level 1) account with financial oversight from the Event Committee / Finance Officer.
Vote -- approved by consensus
FAI Logo submission
Vote -- 4 yeas, 1 yea with rights, approved with feedback to designer
The following old business was discussed
Regional Status & Sunshine’s response to Ra$pa
nothing has changed
New Venue Committee
no proposal received, but Jacob Davis considering submitting
New Committee Position Callouts
Will be done for callouts in upcoming Alchemist
David - initial review was far too expensive for our needs. Kicking back for a re-review.
Internet team update
Sunshine in contact with Patrick
Logons being consolidated to enable effective evaluation.
Considering inclusion of rudimentary content management system distribution
Dusty to write up for votes, still pending
sent to RCs, still pending feedback
Minor changes and potential Org financial details requested
Event Committee Updates
Alchemy - 2nd round of tickets sold out; 2nd Team lead meeting went well. Amber and Age selected for Temple. Evan’s crew incorporating [Architect] to make a stronger design. Looking at designs for swag; looking at quotes for EMS and Security.
Some bumps as people learn how to deal with a consolidated team approach (ex: Fire Safety team having oversight)
Art Fundraiser -- is a go, the team still needs to understand centralization and responsibilities. Insurance still pending. Given out cross pollination grants, leaves $18000 for new art across 36 applications. Will be using Paypal at the event with a laptop.
Past due minutes for March, April, May
need executive summaries
Publish callout for new Secretary in Alchemist
Budget vote - online vote closed
Vote -- approved by consensus of voting members (1 abstention)
The following new business was brought before the Board:
Sending back feedback about positioning and structure to creator for consult
FAI Website, Rebrand, Communications Strategy
Sunshine and Jessica will be working closely to rebrand everything to create a distinction as part of initiating community outreach.
Rebranding Alchemist, new design and format, keeping old name
New community outreach strategy
Establishment of standard business/art program visibility
Website rebuild for stronger professional message
BOD Focused Alchemist
What to include?
Events Committee Restructure
Publish YTD financials
Publish a link to the Budget
EXECUTIVE SESSION ENTERED
RETURN TO NORMAL SESSION
Events Committee --
Euphoria 2015 - Dusty, suggested dates
Need input from Jacob’s Committee (get him rolling faster)
Org - $35,564.36
Event - $123.667.64
APW - 3169.03
Agree to publish final financials after Bookkeeper Review
VI. CONFIRM UPCOMING MEETING
July 18th, 2014 2pm // Hosted by Tir Na n’Fir at Transformus
Adjourned at 3:18pm