FAI BOD MINUTES: JUNE 2014

MINUTES OF THE REGULAR MEETING OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:30 p.m. with the start of operational business at 1:53pm on June 14th, 2014, at the house of BOD Member Sunshine at 6380 Dodgen Road, Mableton, GA 30126 and via Electronic connection for non-attending BOD members by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present in person: Sunshine
The following Directors were present electronically: David, Dusty, Jessica
The following acted as secretary for the meeting: David
The reading of the minutes of the last meeting was waived under motion by Dusty, seconded by Sunshine, and passed by consensus.  The chair remands the minutes to be published to the community at the earliest possible opportunity.

In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:

  1. Approved Technical Operations Committee

    1. Vote -- approved by consensus

  2. Tunna to have authority to spend up to $6000 (Level 1) account with financial oversight from the Event Committee / Finance Officer.

    1. Vote -- approved by consensus

  3. FAI Logo submission

    1. Vote -- 4 yeas, 1 yea with rights, approved with feedback to designer

The following old business was discussed

  1. Regional Status & Sunshine’s response to Ra$pa

    1. nothing has changed

  2. New Venue Committee

    1. no proposal received, but Jacob Davis considering submitting

  3. New Committee Position Callouts

    1. Will be done for callouts in upcoming Alchemist

  4. D&O Insurance

    1. David - initial review was far too expensive for our needs. Kicking back for a re-review.

  5. Internet team update

    1. Sunshine in contact with Patrick

    2. Logons being consolidated to enable effective evaluation.

    3. Considering inclusion of rudimentary content management system distribution

  6. PW Committee

    1. Dusty to write up for votes, still pending

  7. Euphoria 30-day report

    1. sent to RCs, still pending feedback

    2. Minor changes and potential Org financial details requested

  8. Event Committee Updates

    1. Alchemy - 2nd round of tickets sold out; 2nd Team lead meeting went well. Amber and Age selected for Temple. Evan’s crew incorporating [Architect] to make a stronger design. Looking at designs for swag; looking at quotes for EMS and Security.

    2. Some bumps as people learn how to deal with a consolidated team approach (ex: Fire Safety team having oversight)

    3. Art Fundraiser -- is a go, the team still needs to understand centralization and responsibilities. Insurance still pending. Given out cross pollination grants, leaves $18000 for new art across 36 applications. Will be using Paypal at the event with a laptop.

  9. Past due minutes for March, April, May

    1. need executive summaries

  10. Board Secretary

    1. Publish callout for new Secretary in Alchemist

  11. Budget vote - online vote closed

    1. Vote -- approved by consensus of voting members (1 abstention)

The following new business was brought before the Board:

  1. FAI Logo

    1. Sending back feedback about positioning and structure to creator for consult

  2. FAI Website, Rebrand, Communications Strategy

    1. Sunshine and Jessica will be working closely to rebrand everything to create a distinction as part of initiating community outreach.

      1. Rebranding Alchemist, new design and format, keeping old name

      2. New community outreach strategy

      3. Establishment of standard business/art program visibility

      4. Website rebuild for stronger professional message

  3. BOD Focused Alchemist

    1. What to include?

      1. Events Committee Restructure

      2. Other Committees

      3. Publish YTD financials

      4. Publish a link to the Budget

EXECUTIVE SESSION ENTERED
 

RETURN TO NORMAL SESSION

  1. Events Committee --

    1. Euphoria 2015 - Dusty, suggested dates

    2. Need input from Jacob’s Committee (get him rolling faster)

  2. Bank Statement

    1. Org - $35,564.36

    2. Event - $123.667.64

    3. APW - 3169.03

    4. Agree to publish final financials after Bookkeeper Review

VI. CONFIRM UPCOMING MEETING
July 18th, 2014  2pm  // Hosted by Tir Na n’Fir at Transformus

VII. ADJOURN
Adjourned at 3:18pm