FAI BOD MINUTES: AUGUST 2014

MINUTES OF THE REGULAR MEETING OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:30 p.m. on August 16th, 2014, as a scheduled remote meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present: David, Dusty, Jessica
The following Committee representatives were present: Patrick (Internet)

The following acted as secretary for the meeting: David
The reading of the minutes of the last meeting was waived as they had been presented for review online.  The minutes were approved as presented by consensus after a motion from the chair, seconded by Jessica.

In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:

1. Approved Technical Operations Committee
a. consensus
2. Tunna to have authority to spend up to $6000 (Level 1) account with financial oversight from the Event Committee / Finance Officer.
a. consensus
3. Voted on FAI Logo
a. (4 yeas, 1 yea with rights)
b. David indicated that the circular logo was the one most likely to see general use, as it met more of the overall needs of the org, and was the one he preferred overall.

The following old business was discussed:

  1. Regional Status - may be close to being approved

  2. New Venue Committee - Approval of committee pending

  3. New Committee Position Callouts - under review by Committee leads, need to reply

  4. Insurance Update - paperwork filed, reviewed

  5. Internet team update- all good

  6. PW Committee- no attendance

  7. Event Committee Updates - on track; budget close to BOD approval; ready to spend money

  8. Euphoria Event Report - published

  9. Past due minutes for March, April - need executive summaries

  10. Board Secretary - approved Heather for Sept meeting

  11. Alchemy Budget Approval - pending submission by 05Sept14

  12. Container Investigation - Dusty - no progress; need to reach out

  13. Euphoria 2015 - Dusty / First weekend of May?

The following new business was brought before the board:

  1. FAI Committees - Review Applicants, Next Steps

  2. Email Systems (for sending The Alchemist)

  3. Document Storage Options (Online Doc Vaulting)

  4. FAI Website, Rebrand, Communications Strategy (in progress for upcoming update)

  5. Cory Photo Policy (needs releases for any people in pic)

  6. Adding Photo release to waiver (for FAI use by FAI staff only)

  7. New Storage Unit Location (want to look for new location)

  8. Mermaid Float in east Atlanta Strut/burner artists feature (help in recruiting)

  9. Bank Statement

    1. Org - 30,565.98

    2. Event - 178,488.73

    3. APW - 1,702.10

The board confirmed the upcoming meeting:
September 14th meeting Sunday -- 3pm
Location: TBD; Probably at David’s house since it won’t be filled with Playa.

The meeting was adjourned at 1:45 - chair motion to adjourn; second by Dusty, approved by consensus.