FAI BOD MINUTES: SEPTEMBER 2015

MINUTES OF THE REGULAR MEETING
OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 1:30 p.m. on September 12th, 2015, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present: Michelle, Tareq, Jessica, Ash, Tunna, Anna, David
The following Directors were excused:
The following Directors were absent:
The following acted as secretary for the meeting: David
The following members of the Community were in attendance: Lisa, Justin
 
The reading of the minutes of the last regular meeting was waived as they had been presented for review online.  Minutes approved by consensus.
 
In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:  

  1. A resolution was presented to create a document ensuring that FAI will provide defense and other items in the event that certain personnel are arrested or fined while performing event duties. Passed by consensus.

 
The following old business was discussed:

  1. Board Secretary Process - Anna

    1. Three people have expressed interest, Lisa has shown up and will give us our first trial run

  2. Regional Status - new events policy from BM needs further review (Regional Use Agreement) but we’ll talk about status again. Considering November now that BM is over.

  3. Committee Updates

  4. PW Committee

    1. Buying all the things! Getting ready for the event upcoming;

    2. Location being reviewed for future options

  5. Event Committee Updates

  6. Property is being mowed and gravel going down;

  7. Tons of theme camps, concerns of sound issues

  8. Last team meeting 9/13,

  9. Effigy for Euphoria app to go up before Alchemy

  10. Board attendance for wrapup meeting at Alchemy desired

  11. Early-entry, build weekend being sorted out

  12. Purchasing is almost done

  13. Alchemist has gone out

  14. Website pushed out a week

  15. Beltline parade tonight / Lamplighters (20-25 people)

  16. New volunteer system ready for December rollout

  17. Website Content positions being created for publishing management

  18. Email addresses may be a significant cost; will review group fees

  19. Three people showed interest, ready to compose

  20. Communications Committee Updates

  21. Community Outreach Committee Updates

  22. Tech Ops Committee Updates

  23. Creation of Elections Committee

  24. Expenditures need to be added in for reconciliation in accounting

  25. Some legal fees came in

  26. D&O paid

  27. Meetings held; relationship being managed by ELT

  28. Reviewing policies of other organizations

  29. Transitioned to online discussion

  30. Merge Techops and Communication

  31. Merge Outreach and Programs (pending) and Leadership Development (pending)

  32. Merge Public Works and Venue (pending)

  33. All new committees rewritten, online for review and discussion pending approval

  34. put on hold for a moment, pick back up after Alchemy

  35. Budget

  36. Relationship with LEO in Walker County

  37. Sexual Harassment Policy

  38. Committee Mergers

  39. 501(c)(3)

 
The following new business was discussed:
 

  1. Ticket for Elan of Beltline

    1. Arranged from reserve pool

    2. Motion to offer Elan a ticket from the reserve pool (Anna), seconded by Jessica; vote is 3-1-1, passed.

  2. Date for Strategic Planning Session

  3. 24th October, 1-4pm

  4. Temple and Effigy are art projects, but could start earlier if managed differently

    1. Also leadership building

  5. structured under Outreach

  6. Grants Committee

  7. Org $8,130.42

  8. Event $210,665.10

  9. APW $7,105.53

  10. Money Market $25,008.39

  11. Paypal $0.00

  12. Intown location for additional storage being researched

  13. Bank Statement - Current as of 9/12/2015

 
Action Items of Note:
Ash - set up email addresses 9/19
Anna - Elections committee activation 9/16
Tareq and Tunna - writing up Grants Committee 10/24
Anna - sending ticket info to Elan 9/14
Anna - finding location for Strategic Planning Meeting 9/16
Anna - responding to Jacob 9/16
 
Confirmation of Upcoming Meeting
October Meeting Date - 10 October at 01pm at Tareq and Jessica’s House 1680 Newton Ave SE, Atlanta, GA 30316
 
Meeting adjourned at 4:05 pm by Consensus