MINUTES OF THE REGULAR MEETING
OF THE MEMBERS OF FLASHPOINT ARTISTS INITIATIVE, INC.
The regular meeting of the Directors of FLASHPOINT ARTISTS INITIATIVE, INC. was held at 2:00 p.m. on April 11th, 2015, as a scheduled meeting by general consent of the board instead of the registered office of the corporation, pursuant to the bylaws of the corporation and by notice given to the community through all normal channels.
The following Directors were present: David, Jessica, Sunshine, Anna, Tunna
The following Directors were excused: Tareq, Ash
The following Directors were absent:
The following acted as secretary for the meeting: David
The following members of the Community were in attendance:
The reading of the minutes of the last regular meeting was waived as they had been presented for review online. The minutes were approved as amended in online session by consensus after a motion from the chair, seconded by Anna.
In notice to the community, the Board submits this record of Business taken in session by the Board since the previous meeting:
Approval of transaction to purchase event policy insurance to cover Euphoria in the amount of $2,506 via online poll. (Consensus)
Approval of contract with Georgia Center of Nonprofits for facilitation of board retreat with costs not to exceed $1,100. (Consensus)
The following old business was discussed:
Board Secretary Process - Anna; noted Corwyn has an interest and will volunteer for our next session to try recording the minutes. Anna will hand off the job description.
Regional Status - new events policy from BM needs further review (Regional Use Agreement) but we’ll talk about status again. Action to contact BMORG to set up meeting.
New Venue Committee
status on callout - went out in the last Alchemist, no responses.
PW Committee -
Looking at Euphoria and Alchemy purchasing, would like to acquire $2300 in materials (new TBase tent, Large locking tool storage, enclosure kit for 12x26 fire safety tent); may extend budget post Alchemy.
New property acquisition process working
Event Committee Updates
Event proposal under new business
Community Outreach Committee
Event at the Goat Farm will be published; Beltline Partnership, 6pm Tues
Easter Art Hunt went well
Communications Committee Updates
Training new person to manage Alchemist
Website rebuild moving ahead on planned schedule
Tech Ops Committee Updates
Volunteer system overhaul is in process
501c3 Status - paperwork is being filled out, validation and finalization to be done soon, meeting scheduled for May 6th.
Insurance -- D&O - David
Refile for held on June 2nd, to show 501(c)(3) status filing.
Global Leadership Conference Scholarship
Funded, and a request for a report has been authorized by the board, to be entered into next month’s minutes.
The following new business was brought before the board:
Alchemy Event Proposal
Reviewed ticket price and count, votes taken on each case, option one was approved:
Board considered proposal, Jessica moved to accept the proposal, Anna seconded. Accepted by Consensus.
Org Email addresses - Sunshine
Addresses being set up, but have some fine tuning
Jacob’s Retainer Renewal
Board acknowledges a need for counsel and will consider the renewal when presented
Bank Statement - Current as of 4/11/2015
Org - $40,319.48
Event - $40,310.25
APW - $2,618.11
Money Market - $25,003.15
Paypal - $0
BurnShop - Team Lead Building and Team Building at Cherokee Farms
Pending event proposal, by invitation, with program
Minimal costing model
Merge Techops and Communication
Merge Outreach and Programs (pending) and Leadership Development (pending)
Merge Public Works and Venue (pending)
All new committees tasked with naming and charter rewrites for online discussion and approvals, seconded Sunshine, approved by Consensus
Strategic Planning Agenda discussion including Goal Setting
3) Add Goal Setting to New Items on Agenda
The board generated the following ACTION ITEMS
Get Secretary Job Description to Anna -- David
Get Secretary Job Description to Corwyn -- Anna
Set up meeting with BMORG for Status -- Tunna
Org Email Addresses not working -- Sunshine
Goat Farm Event publish to Calendar -- Jessica
Goat Farm Event publish to Facebook -- Anna
The board confirmed the upcoming meeting:
May 17; Virtualized Meeting to replace May 9th meeting, 6pm ET, GChat
Motion to Adjourn, 3:30 pm, seconded by Anna; passed by Consensus.